Vendor Fee: $35 for one standard booth space for non-members, $25 for members. Returning vendors will have a pre-registration window until Oct 15, 2021. New vendors may register on October 18th, 2021.
Late Fee: Vendors reserving space after December 11, 2021 will be charged a $10 late fee. The Chamber reserves the right to reject any late vendor registrations.
10:00 am – Vendor Check-In, Setup Begins
12:00 pm – Pop-Up Shops Opens
4:00 pm – Shops Close
Vendors are asked to be set up by 11:30 am and are not permitted to pack up prior to 4:00 pm unless authorized to do so by event personnel.
The Mint Hill Christmas Pop Up Shop is an OUTDOOR event. All vendors are encouraged to bring a canopy tent, and all vendors will need to supply their own tables, chairs and other display equipment.
Booth Size: Booth spaces will be 10’x10’ and will be placed on the circle outside of the Mint Hill Town Hall. If your setup requires additional space, please provide details in the notes section of the application. Vendors requiring substantial additional space will be charged for two booths.
Booth Furnishings: All vendors must furnish their own tents, tables, chairs and display equipment as needed. All booths are required to attach weights to their tents.
Electricity: No electricity is available.
Sales Tax: Sales tax of 7.25% must be collected on all sales. You must collect your own taxes. The Chamber of Commerce is not responsible for collecting or paying taxes on products sold.
Beverage Policy: No vendor or sponsor may sell or provide samples of any beverages, including carbonated soft drinks, iced tea, bottled fruit juices, water or alcoholic beverages of any kind without specific advance permission from the Mint Hill Chamber.
Christmas Pop Up Shop Vendor Policies
- The Christmas Pop Up Shop will be held rain or shine. In the event of inclement weather, the event will be cancelled.
- The Mint Hill Chamber of Commerce reserves the right to change the location, dates, or hours, or to cancel the operation of the scheduled event at any time and without prior notice to the vendor. The Mint Hill Chamber will make all reasonable efforts to provide advance notice to the vendors of any changes or cancellations.
- Only one business or organization may operate in each exhibit space. Sharing booth space with other businesses or organizations, or selling/representing another company’s product(s) from your booth space must be approved in advance by Christmas Pop Up Shop organizers.
- Event vendors may not sell or advertise their wares outside of their designated area. No booth music is permitted unless approved in advance by Christmas Pop Up Shop organizers.
- Vendors must return their area to pre-Christmas Pop Up Shop conditions. The Chamber reserves the right to fine and/or ban from future Holiday Pop Up Shops any vendors causing damage to Christmas Pop Up Shop grounds or adjacent property.
- A special parking area will be designated for vendors. Vendors will be permitted to unload items from their vehicle near their designated space, and will be asked to promptly move their vehicle to the vendor parking location. Event vendors are not permitted to park on or near the Christmas Pop Up Shop grounds unless special arrangements have been made with Christmas Pop Up Shop organizers in advance.
- Christmas Pop Up Shop personnel will be stationed in the Holiday Pop Up Shop area beginning at 10:00 am and will remain until the last vendor has packed up.
- If there arises a situation that renders you unable to participate in the Holiday Pop Up Shop, please notify Christmas Pop Up Shop organizers immediately. Vendor cancellations will forfeit all monies paid to the Holiday Pop Up Shop.
Your vendor application, signed liability release and all applicable fees MUST be received by the Chamber ten (10) days prior to the event. Any vendors whose paperwork has not been returned to the Chamber by this date will not be included in any printed Christmas Pop Up Shop materials, including Christmas Pop Up Shop maps, flyers, and signage.
Return your application early! Applications received prior to preparation of any media placements, press releases and other Christmas Pop Up Shop advertising and promotion, including the Chamber’s website and social media, may be promoted as participating in the Christmas Pop Up Shop.
For more information, contact by phone or email: 704-573-8282 or firstname.lastname@example.org